The Opportunity

As Office & HR Assistant, you’ll provide hands‑on support across office coordination and HR administration, helping to create a welcoming, organised and people‑focused workplace. Working closely with the HR Manager, this role offers great exposure to HR processes while remaining grounded in day‑to‑day office operations.

This is a true generalist role, ideal for someone who enjoys variety, collaboration and being the go‑to person for getting things done.

Reporting to: HR Manager

Key Responsibilities

Office & Administration

• Be the first point of contact for the office, greeting visitors and managing reception.

• Coordinate office operations, including supplies, catering, facilities and vendors.

• Support internal meetings, town halls and employee events.

• Liaise with building management, couriers and service providers.

• Assist with invoice processing, expenses and basic budget tracking.

HR Support

• Provide administrative support to the HR Manager across the employee lifecycle.

• Assist with recruitment coordination, interviews, onboarding and inductions.

• Support HR systems, reporting and documentation, maintaining confidentiality at all times.

• Help deliver people initiatives across culture, engagement, wellbeing and belonging.

• Assist with compliance, record‑keeping and general HR queries.

About You

You’re organised, approachable and take pride in creating a great workplace experience.

You’ll bring:

• 2+ years’ experience in office administration, coordination or HR support.

• Strong organisational skills with excellent attention to detail.

• Confident communication skills and a friendly, service‑oriented mindset.

• Ability to manage multiple priorities and work independently.

• High integrity and respect for confidentiality.

• Confidence using Microsoft Office tools; HRIS experience (e.g. Workday) is a bonus.

• A proactive, can‑do attitude and interest in people and culture.

Why Join Bacardi?

• Work on globally recognised, premium spirits brands

• Hybrid working model based in our Sydney CBD office

• Paid parental leave to support you and your family

• Birthday leave to celebrate what matters most

• Wellbeing benefits that support your physical and mental health

• Product allowance to experience our iconic portfolio firsthand

• Family owned organisation with bold thinking and real autonomy

• A culture of belonging, ownership and entrepreneurial spirit

• Opportunity to create long term brand legacy in a global business

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity. 

U.S. applicants have rights under Federal Employment Laws