Job type
Full time
United Kingdom
Lead recruiter
Joanna Laskowiecka
All Operations
Reporting Line
Spirit Supply Planning and Logistics Manager
Level of experience
Individual Contributor/Support (Non - Managers)
Contract type


Your Opportunity

The spirit supply operations at the Bacardi UK Supply Chain is a key part of whisky/gin supply, comprising of complex and dynamic processes such as cask maturation warehousing, new distillate filling operations, disgorging, bulk liquid exports and liquid handling and bottling.  These operations continue to expand in complexity and require planning expertise to help shape the workloads and propel us to attaining our goals and visions in line with the organisation’s long term Best 10 strategies.

About You

As one of the spirit supply planners you will be responsible for planning and organising the demands across multiple products, incorporating all needed activities for the fulfilment of both our own local needs and those of customers / 3rd parties. 

The ideal candidate will have knowledge and experience of operations relating to liquid production and bottling. Understand the various needs and constraints in delivering against production plans and customer requests.

He / she will be familiar with the administrative side of such operations and be proficient in systems such as DRAMS and SAP, as well as being proficient in standard IT applications such as Microsoft Office.

This person will be expected to be a knowledgeable technical partner and work closely onsite with the other JDSL planners, supply chain and distilleries. They will be involved in working with various other stakeholders and 3rd parties, both at JDSL and beyond.

This person will be enthusiastic and proactive, actively contributing to the success of the team by carefully planning to the needs of the business, while remaining flexible and adaptive


With our consumer at the heart your key focus will be
  • Co packer planning for Tails and Broxburn, responsible for all transport plans and movements to support third party demands
  • Review and action the spirit requirement request from Broxburn ensuring that spirit arrives OTIF
  • Order and maintain the material stocks required to meet the Broxburn demands (flavour keys and sugar actioning any write offs and wastage removal as required)
  • Minimise stock levels of maturing casks at Broxburn, facilitate the return of any empty casks and IBCs back to JDSL inventory
  • Validate and action the TAILS (ICB) production plan, action any spirit requirements to ensure production plans can be locked for 4 weeks but with a 12 week overview
  • Develop and share the IBC filling plan, process all despatch paperwork and ensure stock movements are transacted completely and compliantly in SAP
  • Attend all relevant third party planning meetings with active participation and ownership for spirit and material ingredients
  • Ownership of all elements of the purchasing and logistics requirement for ingredients
  • Creation of POs and required GRs, ensuring that PODs are actioned stock available in SAP and the co packers reconciliation file is updated
  • Review the stock reports on a weekly bases and investigate any differences between SAP and third party stock reports
  • Leading and chairing all meetings for spirit supply demands across third party stakeholders
  • Create the despatch paperwork, EMCS entry and issue to drivers for all Westthorn movements
  • Attendance at third party QBR with active participation on all points linking to production planning and spirit supply service levels
  • Manages the outline Agreements for all purchases to ensure that these are effectively maintained and validated with local procurement lead
  • Weekly validation of outturns and processing to ensure that this is accurate and reflective of the stocks at third party locations
  • Responsible to ensure all import liquids are ordered, processed and receipted in line with expected timescales (42 below, Grey Goose)
  • Participation in all innovation projects and ensure that all BOM are accurate to reflect liquid product components
  • Processing of all outturns, ensuring that these are completed for month end, liquid issued to production orders in SAP and wastage processed
  • Weekly validation of outturns and processing to ensure that this is accurate and reflective of the stocks at third party locations.  
  • Point of contact for all third party questions and escalations


The skills and experience needed to create your legacy
  • ERP systems knowledge, preferably SAP, DRAMS and EMCS
  • Ability to balance and prioritise workloads
  • Knowledgeable in the spirit handling processes required to complete transactions 
  • Competent user and trainer for IT systems
  • Continuous Improvement: Able to suggest new ideas to improve performance and deliver against targets
  • Detailed focused with attention to detail
  • Adaptive to learning methods and able to quickly utilise new skills
Personal Qualities
  • Ability to work independently under pressure and to work on own initiative 
  • Results-oriented: Demonstrates commitment, determination, motivation, energy and accountability
  • Facilitates team working, supports and encourages others. Effective collaborator and communicator with Bacardi support groups. Good team facilitator with ability to work with other functions. 
  • Honest, reliable, trustworthy
  • Act with Bacardi’s Values of Family, Founders, and Fearless
  • Resilient with the ability to influence others 
  • Tenacious in pursuit of improvements
  • Fearless to challenge status quo to deliver enhanced operation systems


At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. 

U.S. applicants have rights under Federal Employment Laws.


At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

  • Competitive Pay Package
  • Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
  • Retirement/Pension Plan

Health & Wellbeing

  • Medical, Critical Illness, and Life Insurance
  • Calm Meditation App subscription (free)
  • Employee Assistance Programs
  • Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

  • Flexible work arrangements (depending on role/office/site location)
  • Access to E-learning Platforms and Career Development programs
  • Travel Discounts ( i.e., hotel and car rental)
  • And much more!
The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

Be a Part of Our Culture

BE                  Fearless

We empower our teams to question, challenge and innovate.

This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless.


We treat each other, and our communities, like family. Always.

We are all ‘Primos’ (Spanish for cousins) at Bacardi. Being part of the family gives you the support you need to be the best you can be.


The spirit of entrepreneurship is at the heart of everything we do.

Everyone at Bacardi sees this business as their own. We do the right thing for the business and take accountability for our work.


Be Fearless, act like a Founder.

Follow our Primos on their journey to success. Where did they start and what’s it like to work for Bacardi? You too can be part of our story.