Posted
27-Nov-2024
Job type
Full time
Country
Poland
Location
Warsaw
Lead recruiter
Magdalena Krasuska
Function
Human Resources
Reporting Line
HR Director East Europe Cluster
On-site/Remote
On-site
Level of experience
Professional (Management)
Contract type
Permanent

YOUR OPPORTUNITY

Your opportunity
As the Office Manager, you will be responsible for managing the diary, travel and schedule for the East Europe Managing Director & support Cluster Leadership Team, as well as the day to day running of the Warsaw office. This role also has line management responsibilities for the reception and administration team.
In addition, this role will support the organisation and planning of events, meetings, conferences taking place in the organization.

About you
To be successful in this role you need to have the ability to multi-task in a fast-paced environment and work with limited supervision. Excellent organizational skills, able to handle multiple projects with a good attention to details.
Good communicator, with experience of internal communications and the ability to manage stakeholder relationship. A team player, with good interpersonal skills. Able to deal with confidential issues. Positive and fearless attitude.

RESPONSIBILITIES

  • Comprehensive office management (Cluster HUB for 29 markets) including process management for office vendors 
  • Create and ensure highest standard of visitor and employee ‘welcome experience’ for the Warsaw Office
  • Supervision over the Reception and Car fleet management
  • Personal assistant for Managing Director East Europe Cluster (calendar management, organization of travel, hotels, expense settlements, creating minutes during meetings, completing the masterplan and other documents on behalf of MD)
  • Supporting East Europe Leadership Team with their agendas, calendars, business cycle. Assist with general enquiries, as needed.
  • Suppliers' invoices processing starting from SC creation, through PO generation to GR confirmation (P90CLNT100 - SRM production system)
  • Corporate meetings/events arrangement and management (scope: from 2 up to 250 people; in external venues & at the office, Sales Conferences, Founder's Day Celebrations, Christmas party, Easter party, New Year’s Party etc.)
  • Other duties as assigned

SKILLS & EXPERIENCE

Skills:
  • Highly experienced in Administration and PA activities
  • Successful track record in office management
  • Proficient in the use of MS Office (Word, Excel, PowerPoint)
  • Polish and English fluent 
  • Experienced with corporate and matrix environment of working
Personal qualities:
  • Excellent oral and written communication skills, and the ability to deal with confidential issues
  • Team player, with good interpersonal skills
  • Excellent organizational skills, and the ability to handle multiple tasks and projects with meticulous attention to detail
  • Pro-active, agile and fast learner with a desire to continuously improve
  • Able to work independently and as part of a matrix organisation, whilst sharing the Bacardi Family culture pillar
  • Excellent business partnering skills and able to build lasting stakeholder relationships both internally at Bacardi and externally
  • Able to embed the Bacardi 3 culture pillars of Fearless, Family and Founders
  •  A genuine interest in Bacardi and belief that our Customers and Consumers are at the heart of all we do

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience


Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. 


U.S. applicants have rights under Federal Employment Laws.

PERKS OF WORKING WITH US

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

  • Competitive Pay Package
  • Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
  • Retirement/Pension Plan

Health & Wellbeing

  • Medical, Critical Illness, and Life Insurance
  • Calm Meditation App subscription (free)
  • Employee Assistance Programs
  • Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

  • Flexible work arrangements (depending on role/office/site location)
  • Access to E-learning Platforms and Career Development programs
  • Travel Discounts ( i.e., hotel and car rental)
  • And much more!
The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

Be a Part of Our Culture

BE                  Fearless

We empower our teams to question, challenge and innovate.

This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless.

BEHAVE LIKE Family

We treat each other, and our communities, like family. Always.

We are all ‘Primos’ (Spanish for cousins) at Bacardi. Being part of the family gives you the support you need to be the best you can be.

THINK LIKE A Founder

The spirit of entrepreneurship is at the heart of everything we do.

Everyone at Bacardi sees this business as their own. We do the right thing for the business and take accountability for our work.

LIFE INSIDE BACARDI Career Stories

Be Fearless, act like a Founder.

Follow our Primos on their journey to success. Where did they start and what’s it like to work for Bacardi? You too can be part of our story.

Watch our career stories