Posted
13-Jan-2025
Job type
Full time
Country
Thailand
Location
Bangkok
Lead recruiter
Magdalena Krasuska
Function
Human Resources
Reporting Line
Senior Manager, Human Resources Human Resources
Level of experience
Individual Contributor/Support (Non - Managers)
Contract type
Permanent

YOUR OPPORTUNITY

YOUR OPPORTUNITY
As an Office Manager you will play a central role in ensuring that our office runs smoothly, supporting day-to-day operations, and helping foster a productive, collaborative, and positive workplace. You will have the chance to make a real impact by leading a variety of administrative, operational, and people management tasks, all while working closely with senior leadership and a dedicated team.

This role is based in BKK. 

ABOUT YOU
You will be passionate about cultivating a positive workplace culture and driving team engagement. Are you an organized, proactive professional who thrives in dynamic environments? Do you enjoy creating efficient, welcoming workspaces where every day brings new challenges and opportunities? If so, this is the perfect role for you.

RESPONSIBILITIES

Office Management
  • Manage Daily Office Operations: Oversee day-to-day office functions, including handling phone calls, mail services, stationery, and pantry supplies to ensure smooth and efficient operations.
  • Purchase Order Management: Raise and manage Purchase Orders (POs) in SAP/SRM, ensuring timely procurement and delivery of necessary office resources.
  • Vendor Management: Establish and maintain vendor records, manage PO creation, and coordinate with suppliers to ensure timely and accurate service delivery.
  • Administrative Support: Provide comprehensive administrative support, including completing Key Management information for auditors annually and coordinating signatories for key personnel.
  • Office Space Coordination: Work closely with the MD, Commercial Director, and HR Manager to manage office space planning, including site searches and relocations as needed.
  • Visitor Program Coordination: Plan and coordinate all logistics for the visitor program, ensuring a seamless and professional experience for all guests and stakeholders.
  • Visa and Work Permit Assistance: Assist with the coordination of visit visa applications for Bacardi visitors to Thailand, as well as work permits and visas for expatriates.
  • Facilities and Equipment Management: Oversee the maintenance and management of office facilities, equipment, and supplies, ensuring a fully functional and well-equipped workplace.
  • Landlord Liaison: Serve as the primary contact for the landlord, managing communications and resolving any issues related to the office premises
HR Support 
  • HR System Management & Payroll Support: Oversee the HR Information System (Workday/CRS) as the HR Admin Partner, working closely with the Senior HR Manager to update and maintain employee data and ensure smooth payroll processing.
  • Employee Documentation: Manage the timely processing of employee-related documents, including appointment and resignation letters, organizational announcements, and other official communications.
  • Employee Engagement Initiatives: Coordinate a variety of employee engagement activities, both local and global, including surveys, Bacardi Assist (wellbeing programs), capability programs logistics, company events, CSR initiatives, and the onboarding process (Becoming Bacardi).
  • HR Policies & Benefits Support: Assist in the administration of HR policies and benefits programs, ensuring employees are informed and supported in accordance with company standards.
  • Onboarding & Induction: Facilitate the seamless onboarding experience for new hires, including office orientation, IT setup, and HR induction to ensure smooth integration into the company culture.
  • Primary HR Point of Contact: Act as the key HR contact for payroll, benefits, and the execution of global, regional, and local HR initiatives. Support the delivery of training programs and assist with various HR functions to meet employee needs.

SKILLS & EXPERIENCE

THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY
  • Minimum of 3-4 years of experience as General Office Operations. Experience in overseeing daily office operations, managing office supplies, coordinating office activities, and ensuring smooth functionality of the office.
  • Overseeing all processes to ensure the company remains compliant with all relevant statutory and regulatory requirement. Handling sensitive employee-related matters and maintaining confidentiality
  • Experience in managing office supplies and vendor relationships, including raising purchase orders, negotiating with suppliers, and ensuring timely delivery of goods and services.
  • Familiarity with local labor laws and office compliance regulations (e.g., health and safety, employee rights).
  • Onboarding and Offboarding: Experience in supporting HR functions such as onboarding new hires, conducting orientation, and handling the offboarding process.
  • Employee Engagement: Supporting initiatives to improve employee engagement, satisfaction, and well-being within the office, such as planning employee events or implementing feedback systems.
  • HR Documentation: Assisting in the preparation and management of employee-related documents, including contracts, attendance records, and other HR forms.
  • Ability to delegate tasks and manage office team members effectively
  • Proficiency in office management software and tools, such as Microsoft Office Suite (Word, Excel, PowerPoint), HRIS systems.
  • Experience with document management systems and managing digital and physical filing systems
  • Thai and English languages are required
PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR
  • Authentic, approachable open and inclusive style of collaboration.
  • Exceptional attention to detail with the ability to anticipate challenges and develop innovative solutions
  • Ability to adapt to changing situations and change approach as required
  • Problem Solving mindset- to managed unexpected challenges or changes, resolve oriented
  • Hunger to make a lasting impact on Bacardi  

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience


Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. 


U.S. applicants have rights under Federal Employment Laws.

PERKS OF WORKING WITH US

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

  • Competitive Pay Package
  • Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
  • Retirement/Pension Plan

Health & Wellbeing

  • Medical, Critical Illness, and Life Insurance
  • Calm Meditation App subscription (free)
  • Employee Assistance Programs
  • Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

  • Flexible work arrangements (depending on role/office/site location)
  • Access to E-learning Platforms and Career Development programs
  • Travel Discounts ( i.e., hotel and car rental)
  • And much more!
The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

Be a Part of Our Culture

BE                  Fearless

We empower our teams to question, challenge and innovate.

This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless.

BEHAVE LIKE Family

We treat each other, and our communities, like family. Always.

We are all ‘Primos’ (Spanish for cousins) at Bacardi. Being part of the family gives you the support you need to be the best you can be.

THINK LIKE A Founder

The spirit of entrepreneurship is at the heart of everything we do.

Everyone at Bacardi sees this business as their own. We do the right thing for the business and take accountability for our work.

LIFE INSIDE BACARDI Career Stories

Be Fearless, act like a Founder.

Follow our Primos on their journey to success. Where did they start and what’s it like to work for Bacardi? You too can be part of our story.

Watch our career stories