Posted
18-Oct-2024
Job type
Full time
Country
Poland
Location
Warsaw
Lead recruiter
Magdalena Krasuska
Function
Finance
Reporting Line
senior finance manager
On-site/Remote
Hybrid
Level of experience
Individual Contributor/Support (Non - Managers)
Contract type
Permanent

YOUR OPPORTUNITY

Your opportunity
This role is key to monitor Procure-To-Pay processes and tasks, in liaison with local users and Bacardi Enterprise Services (BES) and to ensure compliance with Bacardi standard policies. You will play a pivotal role in conducting PTP process reviews and data analysis, supporting PTP activities while driving process efficiencies and simplification with the final aim to maximise the company’s cash flow. 
Based in our Warsaw office, you will join a dynamic team of highly educated and experienced finance professionals, while connecting and working with the broader Bacardi finance team and other global teams.

About you
This role requires strong interpersonal skills to communicate and collaborate effectively with counterparts in various functions and global teams. Success in this position depends on your ability to operate and coordinate seamlessly within our matrix organization. A proactive attitude and a continuous improvement mindset will distinguish you as a key contributor to our team's success.

RESPONSIBILITIES

With our consumer at the heart your key focus will be
  • Ongoing monitoring of the Goods Receipt / Invoice Receipt aged items, in liaison with BES and in connection with the relevant Purchase Orders owners, for a timely treatment of special cases or exceptions
  • Main PTP escalation point for urgent cases when the business is impacted; activate a quick and efficient resolution plan to prevent supply chain disruption or penalty payments, acting as the point of contact between the business and BES
  • Review Urgent Payment requests and Exceptional Payment requests, ensure compliance with the Bacardi process and guidelines, challenge the request when relevant 
  • Monitor Non-PO invoices, provide support to BES on invoice coding
  • Provide support to BES on the invoice backlog monitoring by liaising with the stakeholders and push for action
  • Perform quarterly SOX controls (Approval matrix for Non-PO, WBS ownership, cost centers ownership, SRM approval matrix), liaise with Global SOX and ensure no-deficiency identified
  • Complete monthly tasks, reviews and analysis as relevant or upon request
  • Active involvement in ad-hoc projects and initiatives
  • Promote tasks and processes efficiency and simplification as well as cash-flow improvement
  • Support a strong internal control frame 
  • Build strong relationships with key internal (Bacardi) and external (auditors) business partners
  • Be a problem solver acting as business partner
  • Attend regular touchpoint meetings with key stakeholders and business partners (BES, markets, functions)
  • Communicate effectively with internal Bacardi clients as necessary to ensure the work is properly delivered.

SKILLS & EXPERIENCE

Skills - The skills and experience needed to create your legacy
  • Finance background with good accounting skills
  • Experience working across Procure-To-Pay processes, process focused with an understanding of end-to-end business processes and their financial impacts.
  • Process mindset with problem solving skills
  • Digitally savvy, with experience in ERP systems, SAP/SRM a plus, proficiency in MS Office tools
  • Strong interpersonal and communication skills to interact effectively with teams from different cultural backgrounds and languages, at ease to work in a matrix organisation and to communicate at all levels of the organisation
  • Excellent numerical and analytical skills
  • Previous experience in a similar role
  • Proficiency in English, French or other languages a plus
Personal qualities - Share our founder's passion and entrepreneurial flair
  • Ability to push creative thinking beyond the boundaries of existing company practices and mindsets
  • Ability to work in a fast-paced environment and successfully manage a rapidly changing environment
  • Ability to handle multiple and changing priorities while working in a matrix organization
  • Curious with entrepreneurial spirit and fearless mindset to action new ways of working to reach targets
  • Open to embrace a family culture where the customer is at the heart

LEADERSHIP AGILITY

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

  • Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
  • Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
  • People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
  • Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
  • Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
  • Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience


Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. 


U.S. applicants have rights under Federal Employment Laws.

PERKS OF WORKING WITH US

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

  • Competitive Pay Package
  • Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
  • Retirement/Pension Plan

Health & Wellbeing

  • Medical, Critical Illness, and Life Insurance
  • Calm Meditation App subscription (free)
  • Employee Assistance Programs
  • Best-in-class, family-friendly, and inclusive leave policies

Additional Benefits

  • Flexible work arrangements (depending on role/office/site location)
  • Access to E-learning Platforms and Career Development programs
  • Travel Discounts ( i.e., hotel and car rental)
  • And much more!
The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change.

Some benefits may be subject to an employee contribution.

Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

Be a Part of Our Culture

BE                  Fearless

We empower our teams to question, challenge and innovate.

This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless.

BEHAVE LIKE Family

We treat each other, and our communities, like family. Always.

We are all ‘Primos’ (Spanish for cousins) at Bacardi. Being part of the family gives you the support you need to be the best you can be.

THINK LIKE A Founder

The spirit of entrepreneurship is at the heart of everything we do.

Everyone at Bacardi sees this business as their own. We do the right thing for the business and take accountability for our work.

LIFE INSIDE BACARDI Career Stories

Be Fearless, act like a Founder.

Follow our Primos on their journey to success. Where did they start and what’s it like to work for Bacardi? You too can be part of our story.

Watch our career stories